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Comprehensive Guide on Tenant Verification Process in India

Jan 03, 2024
Comprehensive Guide on Tenant Verification Process in India

Ensuring the trustworthiness and reliability of tenants is paramount for property owners and managers. This comprehensive guide will help you navigate through the intricacies of the tenant police verification process in India.

From understanding the significance of background checks to navigating legal requirements, we provide a glimpse of the procedures involved. Whether you're a seasoned landlord or new to property management, this guide is your go-to resource on the essential aspects, nuances, and best practices of tenant verification in the Indian rental scenario.

Tenant Police Verification

The authenticity and credibility of a tenant’s identity are essential to the landlord-tenant relationship. This is where procedures like police verification prove to be advantageous. Landlords or property managers typically conduct tenant police verification to assess prospective tenants' background and suitability before renting out a property. This involves conducting background checks for evidence of unlawful conduct and verifying documents under police supervision. With the rise in fraudulent activities, police verification safeguards against illegal real-estate dealings.

A Kirayedar verification form can be submitted offline as well as online. The application method is entirely determined by the convenience of both parties (property owner and tenant). Whether a property owner asks for tenant verification online or offline, the tenant verification form must be completed along with the requisite documentation in both circumstances.

Importance of Tenant Police Verification

Thorough Background Check

Police verification for rent agreements validates the tenants' identity, address, and criminal record. It provides landlords with crucial information to make informed decisions, fostering security regarding their property and neighborhood.

Forged Documents

Verification helps detect forged or falsified documents submitted by potential tenants. This process verifies the authenticity of documents like identity proofs and address certificates, reducing the risk of fraudulent information and enhancing the credibility of tenant profiles.

Illegal Activities

Proper police verification can reveal any prior illicit behaviour or criminal history. This helps landlords minimise the risks associated with leasing their property, ultimately creating a more secure environment in the neighborhood.

Tenant Police Verification Process

The police verification process can be carried out in two ways: online and offline. With online verification, individuals can utilise digital platforms to submit forms, upload documents, and track the progress of their verification.

On the other hand, offline verification requires individuals to physically visit police stations, fill out forms, submit documents, and follow up in person. The online method offers convenience by allowing remote access and electronic submission, while the offline method relies on face-to-face interactions at police stations to be completed.

Offline Tenant Police Verification Process

To ensure your property's safety and security, you must complete a tenant verification process before renting your space. Following these steps will help you rent out your property with confidence and peace of mind.

  • To start, visit your nearest police station and submit a tenant verification form. This form can be either downloaded or acquired from the police station.
  • Remember to attach a passport-size picture to the form if you are the tenant.
  • Add the rent agreement, identity proof (tenant), and residential proof.
  • Once the form is filled out and signed, please submit it to the sub-inspector.
  • Maintain the acknowledgement receipt for future records.

Online Tenant Police Verification Process

To make it easier for landlords and tenants, online police portals have been set up in almost all Indian states. This eliminates the need to visit the police station and allows for quick police verification. You only need a few documents; the formalities are usually finished in a single sitting.

Prerequisites for Online Tenant Police Verification

Rent Agreement

All of the terms and conditions of the tenancy must be included in a legally binding rent agreement signed with the tenant.

Proof of Ownership

To demonstrate that their landlord is authorised to rent the property, tenants must present proof of ownership.

NOC (No-Objection Certificate)

If any rules or limits are set regarding pets or other individuals coming over, a No-Objection Certificate (NOC) is necessary from the colony or society.

Address Proof

To confirm the tenant's identity, obtain the documents proving their identity and proof of address.

Steps to Follow for Tenant Police Verification Online Process

Now that we are aware of the requisite paperwork for online tenant police verification, here’s how you can proceed further:

Step 1: Visit the official state government police web portal where the property is based.

Step 2: Once you find the police verification form on the portal, start filling it out (online/download).

Step 3: Add the information pertinent to the landlord and the tenant. This typically includes their names, contact information, addresses, etc.

Step 4: Provide the requested documents, such as your photograph (passport-size), proofs of identity and address, etc.

Step 5: A tiny checkbox will appear, asking you to attest to the accuracy of the information provided. Check it and proceed.

Step 6: Click on “Submit.” An acknowledgement receipt will be visible on the screen. Save and download for future formalities.


India's tenant verification process is indispensable for landlords and property managers. Landlords can use this facility to foster secure tenants and harmonious rental environments. A comprehensive police verification includes meticulous background checks, thorough document verification, and compliance with legal procedures.

Understanding this process will help you make informed decisions, ensuring a mutually beneficial relationship between landlords and tenants in India's dynamic rental market. Moreover, in your journey towards creating a secure and stable home, SMFG Grihashakti Home Loans stands as your trusted financial partner. With competitive interest rates, flexible repayment terms, transparent processes, and a commitment to customer satisfaction, we offer financial solutions tailored to your homeownership dreams.


Where can I obtain a copy of the tenant verification form?

To obtain a copy of your tenant verification form, you can approach the landlord, property manager, or local police station. Special online portals are also available to help you download a copy if required.

Should I conduct another tenant verification before the contract renewal?

Yes, another tenant verification during contract renewal is helpful for updated information and enhanced security measures.

How much does tenant police verification cost?

Usually, the charges can vary in different jurisdictions. However, the fees are nominal to none.

Is it necessary to do tenant police verification?

While no law mandates landlords to conduct tenant police verification, Section 188 of the Indian Penal Code (IPC) states landlords could be penalized for renters' disobedience to public authority orders. Therefore, a police verification can safeguard the landlord's interests and improve the tenant's credibility.

Does the tenant verification process vary for different locations?

Yes, tenant verification processes may differ per location, as this often follows local police department protocols.

What is the tenant police verification form?

The tenant police verification form is an official document provided by the local police authorities for tenant background checks. This involves conducting background checks for evidence of unlawful conduct and verifying documents under police supervision.

What are the consequences of not getting tenants verified?

Not getting tenants verified can lead to potential risks, such as:

  • Safety issues.
  • Unwanted litigation.
  • Financial losses.
What documents are required for tenant verification?

The essential documents mandatory for tenant verification include:

  • Rent agreement.
  • NOC
  • Address proof.
  • Ownership proof.
How long does tenant police verification take?

Depending on the local police authority, the verification process can take any time, from a couple of days to some weeks.

Where to submit the tenant police verification form?

You can submit the tenant police verification forms at the local police station or designated government offices for processing.

Disclaimer: *Please note that this article is for your knowledge only. Loans are disbursed at the sole discretion of SMFG Grihashakti. Final approval, loan terms, disbursal process, foreclosure charges and foreclosure process will be subject to SMFG Grihashakti’s policy at the time of loan application. If you wish to know more about our products and services, please contact us.

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